How do you manage the melting process? Do you feel calm or stressed during tax times? One of the most difficult situations faced by start-up owners is generally accounting and finance processes.
Here are some suggested tips for making your business records more seamless, assuming you’re using a digital, cloud-based accounting software for pre-booking:
1 — Classify Expenses
Invoices, receipts, etc. for the expenses you have accumulated at the end of the month, you should share the operating expenses with your accountant. However, your accountant does not make any categorizations for these business expenses in the general ledger. It usually records all operating expenses in a single G/L account. This creates difficulties in reporting expenses later on. It is possible to eliminate this problem by creating expense categories in your Xero cloud-based accounting software. In this way, you can monitor expenses on the basis of categories and overcome expense management.
2 — File Receipts Now
For companies that are e-invoice payers and keep accounting within the business, the records may be recorded and accounted automatically by the accounting software. Generally, automatic registration entry is preferred in e-commerce companies because the number of invoices is high. Likewise, incoming payments may be recorded automatically by the accounting program in companies that have integration with the bank. In such cases, the loss of invoices is not uncommon.
Some cloud-based ledger software allow you to take pictures of receipts, invoices and immediately match them with the ledger record. This means you can categorize expenses right away. You can use a cloud -based accounting program for your preliminary accounting.
Another advantage of photographing your expenses is that it eliminates the risk of receipts becoming unreadable after a certain period of time. Deterioration over time, especially on certain types of paper, can mean that you won’t be able to read your old receipts during tax time. Taking photos and keeping them in your ledger eliminates this risk.
If your accounting software doesn’t have this functionality, there are mobile apps to help you do it. Such applications often also report to you, and some of these applications can integrate directly with your accounting software.
3 — Integrate Your Bank Accounts
The secret to not having problems with accounting processes is to automate as many functions as possible. The best example of this is to enable automatic entry of records by integrating bank accounts in your accounting software. With this method, your accounting software automatically draws bank transactions and associates them with the relevant accounts.
Another thing to note is that you need to make sure that the file types your bank provides are compatible with your accounting software. Or you may need to choose accounting software from the start that accepts the file type your bank provides.
4 — Automating Invoice Processes
If you are doing business across borders, that is, if you are dealing with e-export, there is a possibility that different invoicing requirements may arise for each country customer you have.
How do you deal with different tax types in e-export? VAT, customs duty etc. Do you have a plan to deal with taxes? But do you know what to do for local rules on what to include in invoices domestically? These are very important considerations because you may face penalties for not following the correct procedures.
The easiest solution is to choose an e-commerce accounting software that integrates with your ledger that automatically meets the billing requirements for you. You do not have to manually prepare every invoice that comes out.
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